What to Prepare for Certification

Step 1: Make Sure Your Company’s Vision and Mis­sion are aimed at Achiev­ing Fair and Sus­tain­able For­est Man­age­ment
Your com­pany suc­cess in obtain­ing cer­ti­fi­ca­tion mainly depends on your company’s (Man­age­ment Unit) com­mit­ment to achieve the ideal tar­get of Fair and Sus­tain­able For­est Man­age­ment. This com­mit­ment must be orig­i­nated from the company’s lead­ers and shareholders.
         
         
Step 2: Pre­pare the Required Documents
  For LEI Stan­dard 5000–1: Sus­tain­able Pro­duc­tion Nat­ural For­est Man­age­ment Cer­ti­fi­ca­tion. For hold­ers of IUPHHK/HA
  I. Cor­po­rate State­ment, under­signed by Man­agmenet Unit leader. The state­ment must covers:
  1. Infor­ma­tion of Man­age­ment Unit
    a. Man­age­ment Unit’s entity legal documents
    b. Decree on For­est Exploita­tion Rights and its amend­ments or renewal
    c.

Addresses of head­quar­ter, branch offices and base camps

    d. Own­ers and their invested share in the Man­age­ment Unit
    e. Orga­ni­za­tional Struc­ture and names of the care­tak­ers up to the camp man­age­ment level.
       
 
2.
Infor­ma­tion on pro­duc­tion aspect performance
 
a.
Cov­er­age, loca­tion and type of Man­age­ment Unit Forest
 
b.
Chronology/History of for­est man­age­ment activities

 
c.
Alter­na­tion of con­di­tion occurred in the for­est resources to present, due to both Man­age­ment Unit’s activ­i­ties and other causes.
         
  3. Infor­ma­tion on eco­log­i­cal aspect performance
    a. Loca­tion of the UM in regional scope includ­ing its posi­tion to other forests, con­ser­va­tion area, other nat­ural resources man­age­ment area, and river­bank area
    b. Spe­cific eco­log­i­cal con­di­tion, both phys­i­cal and biotic, across the Man­age­ment Unit area taken into account in the management
    c. Eco­log­i­cal aspect changes occurred and influ­enced the man­age­ment activities
         
  4. Infor­ma­tion on social aspect performance
    a. Loca­tion of man­age­ment unit related to gov­ern­men­tal admin­is­tra­tive region and dwelling cen­ters in and around the man­age­ment units
    b. Spe­cific social con­di­tion taken into account in the management
    c. Human resources of the Man­age­ment Units in con­duct­ing their activities
         
  II. Man­age­ment Unit Doc­u­ment, which cover:
  1. Basic Data Document
    a. Copy of Decree with regards to for­est exploita­tion right and infor­ma­tion on its amendment/extension
    b. Copy of applicant’s Man­age­ment Unit entity estab­lish­ment act (legal­ized by notary).
    c. Satel­lite images (hard copy/digital copy) and aer­ial pho­tographs in appro­pri­ate scaling.
    d. Inter­pre­ta­tion result of satel­lite images and aer­ial photographs.
    e. Map gen­er­ated from satel­lite images and aer­ial pho­to­graph in appro­pri­ate scaling.
    f. Fea­si­bil­ity study doc­u­ments or sim­i­lar documents.
    g. Main reports on envi­ron­ment impact analy­sis study and its attachments.
         
  2. Plan­ning Documents
  a. For­est Exploita­tion Work Plan (FEWP) dur­ing the exist­ing exploita­tion period
  b. Five-Year Work Plan (FWP) dur­ing the exist­ing FEWP
  c. Annual Work Plan for dur­ing the exist­ing FWP
  d. Envi­ron­ment man­age­ment Plan
  e. Envi­ron­ment Mon­i­tor­ing Plan
  f. Social Man­age­ment Activ­i­ties Plan
  g. Man­age­ment Unit Bud­get Plan
  h. Oper­a­tional Plan
         
  3. Report Doc­u­ments dur­ing the past, at least, three years:
    a. Sum­mary of Pro­duc­tion Report (PP)
    b. Sum­mary of Log Trans­fer report
    c. Perime­ter Report on all tra­jec­tory of the Man­age­ment Unit’s perimeter
    d. Sil­vi­cul­ture Activ­ity Report
    e. Sil­vi­cul­ture Activ­ity Audit Report
    f. Envi­ron­ment Man­age­ment Activ­ity Report
    g. Envi­ron­men­tal mon­i­tor­ing Report
    h. Social Man­age­ment Activ­i­ties Report
    i. Per­ma­nent Mea­sure­ment Block Mea­sur­ing Report
    j Log Mar­ket­ing Report
    k Finan­cial Report
    l. Tax Pay­ment Reports
    m. Report/Evidences of Dona­tion for Com­mu­nity Empow­er­ment or other social activities
    n. Reports related to conflict/dispute res­o­lu­tion such as agree­ments or penalty pay­ment evi­dences etc
         
  III. Other Doc­u­ments con­sid­ered impor­tant and pro­vide sup­port for SPNFM per­for­mance by the Man­age­ment Units
 

It is sug­gested that the doc­u­ments sub­mit­ted to the CB (in point 1, 2 and 3) are the copy doc­u­ments, since the orig­i­nal doc­u­ments will be kept by the CB dur­ing the cer­ti­fi­ca­tion process. All doc­u­ments will be returned along with the doc­u­ment han­dover min­utes. Other than the above­men­tioned doc­u­ments, it is com­pul­sory for the Man­age­ment Units to pro­vide addi­tional information/documents requested by the Expert Panel I for the assess­ment purpose.

         
         
  For LEI Stan­dard 5000–2: Sus­tain­able Plan­ta­tion For­est Man­age­ment Cer­ti­fi­ca­tion (For IUPHHK/HT hold­ers)
 

I. Cor­po­rate State­ment, under­signed by the Man­agmenet Unit leader. The state­ment must cover :

  1. Infor­ma­tion on the Man­age­ment Unit
  a. Man­age­ment Unit’s entity legal documents
  b. Decree on For­est Exploita­tion Rights and its amend­ments or renewal
  c. Addresses of head­quar­ter, branch offices and base camps
  d. Own­ers and their invested share in the Man­age­ment Unit
  e Orga­ni­za­tional Struc­ture and man­age­ment names to the camp man­ager level.
  2. Infor­ma­tion on pro­duc­tion aspect per­for­manceof the Man­age­ment Unit
    a. Cov­er­age, loca­tion and type of Man­age­ment Unit’s Forest
    b. Chronology/History of for­est man­age­ment activities
    c. Alter­na­tion of con­di­tion occurs in for­est resources to the present, due to both Man­age­ment Unit’s activ­i­ties and other causes.
  3. Infor­ma­tion on eco­log­i­cal aspect performance
    a. Loca­tion of the UM in regional scope includ­ing its posi­tion to other forests, con­ser­va­tion area, other nat­ural resources man­age­ment area, and river­bank area
    b. Spe­cific eco­log­i­cal con­di­tion, both phys­i­cal and biotic, across the Man­age­ment Unit area taken into account in the management
    c. eco­log­i­cal aspect changes occurred and influ­enced man­age­ment activities
  4. Infor­ma­tion on social aspect performance
    a.. Loca­tion of man­age­ment unit related to gov­ern­men­tal admin­is­tra­tive region and dwelling cen­ters in and around the man­age­ment units
    b. Spe­cific social con­di­tion taken into account in the management
    c. Human resources of the Man­age­ment Units in con­duct­ing their activities
  5. Vision, Mis­sion and objec­tive of man­age­ment unit in con­duct­ing for­est man­age­ment activ­i­ties over for­est resources with the exist­ing eco­log­i­cal and social condition
         
  II. Man­age­ment Unit Doc­u­ment, which cov­ers :
  1. Basic Data Document
    a. Copy of the Decree on for­est exploita­tion right and infor­ma­tion on its amendment/extension
    b. Copy of applicant’s Man­age­ment Unit entity estab­lish­ment act (legal­ized by notary)
    c. Satel­lite image (hard copy/digital copy) and aer­ial pho­to­graph in suf­fi­cient scaling
    d. Inter­pre­ta­tion result of satel­lite images and aer­ial photographs
    e. Map gen­er­ated from satel­lite images and aer­ial pho­to­graph in appro­pri­ate scaling
    f. Fea­si­bil­ity study doc­u­ments or sim­i­lar documents
    g. Main reports on envi­ron­ment impact analy­sis study with its attachments
    h. Inher­ent char­ac­ter­is­tic reports on plan­ta­tion for­est area, includ­ing for­est resources con­di­tion, land resources con­di­tion and social, eco­nom­i­cal and cul­tural condition
         
  2. Plan­ning Documents
    a. For­est Exploita­tion Work Plan (FEWP) dur­ing the exist­ing exploita­tion period
    b. Five-Year Work Plan (FWP) dur­ing the exist­ing FEWP
    c. Annual Work Plan for dur­ing the exist­ing FWP
    d. Envi­ron­ment man­age­ment Plan
    e. Envi­ron­ment Mon­i­tor­ing Plan
    f. Social Man­age­ment Activ­i­ties Plan
    g. Man­age­ment Unit Bud­get Plan
    h. Oper­a­tional Plan
         
  3. Report Doc­u­ments dur­ing the past, at least, three years
    a. Sum­mary of Pro­duc­tion Report (PP)
    b. Sum­mary of Log Trans­fer report
    c. Perime­ter Report on all tra­jec­tory of the Man­age­ment Unit’s perimeter
    d. Sil­vi­cul­ture Activ­ity Report
    e. Sil­vi­cul­ture Activ­ity Audit Report
    f. Envi­ron­ment Man­age­ment Activ­ity Report
    g. Envi­ron­men­tal mon­i­tor­ing Report
    h. Social Man­age­ment Activ­i­ties Report
    i. Per­ma­nent Mea­sure­ment Block Mea­sur­ing Report
    j. Log Mar­ket­ing Report
    k. Finan­cial Report
    l. Tax Pay­ment Reports
    m. Report/Evidences of Dona­tion for Com­mu­nity Empow­er­ment or other social activities
    n. Reports related to conflict/dispute res­o­lu­tion such as agree­ments or penalty pay­ment evi­dences etc.
         
  III. Other Doc­u­ments con­sid­ered impor­tant and sup­port­ing SPFM per­for­mance by Man­age­ment Units
  It is sug­gested that the doc­u­ments sub­mit­ted to the CB (in point 1, 2 and 3) are the copy doc­u­ments, since the orig­i­nal doc­u­ments will be kept by the CB dur­ing the cer­ti­fi­ca­tion process. All doc­u­ments will be returned along with the doc­u­ment han­dover min­utes. Other than the above­men­tioned doc­u­ments, it is com­pul­sory for the Man­age­ment Units to pro­vide addi­tional information/documents requested by the Expert Panel I for the assess­ment purpose.
         
  For LEI Stan­dard 5000–3: Sus­tain­able Community-Based For­est Man­age­ment Cer­ti­fi­ca­tion. For own­ers of com­mu­nity for­est, indige­nous com­mu­nity, and other form of community-based for­est man­age­ments
         
    Scheme I: Cer­ti­fi­ca­tion Scheme with Onsite Assess­ment by a Third Party
    a. Man­age­ment Unit State­ment which cov­ers infor­ma­tion on man­age­ment objec­tives, for­est resources poten­cies, for­est prod­uct poten­cies and busi­ness poten­cies, as well as brief descrip­tion on the exist­ing for­est man­age­ment pro­ce­dures. The state­ment shall be under­signed by all com­mu­nity mem­bers as a part of com­mu­nal authorization
    b. Man­age­ment Unit Data, among oth­ers doc­u­ments or infor­ma­tion explain­ing land sta­tus, land maps, and other data related to con­di­tions of for­est resources, land resources, and human resources
    c. Plan­ning doc­u­ments and/or any plan­ning form of which the man­age­ment unit is based on. Agree­ments regard­ing pro­duc­tion modes can be included here
    d. Report Doc­u­ments: all kind of suit­able man­age­ment reports, and/or other report­ing forms
         
    Scheme II: Cer­ti­fi­ca­tion Scheme with Recog­ni­tion Over Claims
    The which pro­vides guar­an­tee pre­pares the doc­u­ments which explains the blow aspects in brief:
    a. For­est man­age­ment basic information
    b. For­est man­age­ment per­for­mance in com­ply­ing with the cri­te­ria and indi­ca­tor stan­dard of SCBFM. As sup­port­ing infor­ma­tion, appli­cants may use pub­lished rel­e­vant research results
    c. Cer­ti­fi­ca­tion ben­e­fits for the man­age­ment and other things con­sid­ered necessary
    d. Copies of other referred doc­u­ments and other doc­u­ments con­sid­ered nec­es­sary in affirm­ing cer­ti­fi­ca­tion appli­ca­tion over the assessed SCBFM activities .
    e. Other doc­u­ments con­sid­ered nec­es­sary and sup­port­ing SCBFM performance.
    f. Other than the above­men­tioned doc­u­ments, The Insti­tu­tions which pro­vide guar­an­tee are obliged to pro­vide addi­tional information/documents requested by TPPK for the assess­ment purpose .
         
   

Scheme II-D: Cer­ti­fi­ca­tion for Indige­nous Peo­ple Forest

    1. Doc­u­ments in the form of indige­nous com­mu­nity state­ment on the exist­ing tra­di­tional law and the area of which it applies. The doc­u­ment also explains about agree­ments on tra­di­tional orga­ni­za­tional sys­tem, man­age­ment of ‘adat’ area (usu­ally for­est area claimed as adapt area), and the man­age­ment of for­est area related to the issues of for­est pro­duc­tion, envi­ron­ment and social. Adat (indige­nous) man­age­ment can be described as clear agree­ments on sanction/regulation imposed on cer­tain iss­sues. The sanction/ reg­u­la­tion imposed is deter­mined by a well-recognized tra­di­tional mech­a­nism that has been prac­ticed for gen­er­a­tions. It has an impli­ca­tion on the set of rules that reg­u­lates the com­mu­nal and or indi­vid­ual behav­ior in uti­liz­ing each of the (for­est ) resource used.
    2. Doc­u­ments in the form of tra­di­tional law’s scope imposed for a cer­tain area (usu­ally the area claimed as adat for­est) of which ‘recog­ni­tion’ can be ver­i­fied on the field. The infor­ma­tion pro­vided on the map (describ­ing the bound­aries of the adat for­est areas) can be proofed as ‘rec­og­nized’ by the par­ties (usu­ally indige­nous com­mu­nity groups) resid­ing in the bound­ary areas. The ‘recog­ni­tion’ can be fur­ther observed from the level of which it is accepted. The ‘recog­ni­tion’ does not nec­es­sar­ily takes the form of legal recog­ni­tion from the gov­ern­ment. The high accep­tance of the recog­ni­tion can be demon­strated by the absence of con­flict, of which indi­cat­ing recog­ni­tion rejec­tion, in the community
    3. If avail­able, doc­u­ments from regional or cen­tral gov­ern­ment explain­ing the exis­tence of the adat community.
    4. If avail­able, his­tor­i­cal doc­u­ments, such as tra­di­tional trac­tates, Dutch/Portuguese gov­ern­ment maps (usu­ally refer­ring to tra­di­tional law man­age­ment area identification)
    5. If avail­able, doc­u­ments on local or Inter­na­tional NGO assis­tance reports, regional or cen­tral gov­ern­ment assis­tance pro­grams, national or inter­na­tional stud­ies, enable to explain for­est resources arrange­ment in the adat law man­age­ment area
    6. Doc­u­ments in the form of meet­ing min­utes that invites and/or hands over man­date to the Assist­ing Insti­tu­tions as Spon­sor Insti­tu­tions dur­ing the Eco­la­bel cer­ti­fi­ca­tion appli­ca­tion level
    7. SCBFM (Sus­tain­able Com­mu­nity Based For­est Man­age­ment) Per­for­mance Report” doc­u­ments, pre­pared by Underwriter/Sponsor Institutions
    8. If avail­able, other man­age­ment plans
    9. Cer­ti­fi­ca­tion pay­ment receipt, if any
         
         
Step 3: Sub­mit Appli­ca­tion for LEI Certification

Sub­mit the LEI cer­ti­fi­ca­tion appli­ca­tion with the required doc­u­ments to a Cer­ti­fi­ca­tion Body. LEI has accred­ited 3 Cer­ti­fi­ca­tion Bod­ies own­ing com­pe­tence and capac­ity to con­duct cer­ti­fi­ca­tion assess­ment based on LEI’s stan­dards. Infor­ma­tion on the fol­low­ing Cer­ti­fi­ca­tion Bod­ies may be obtained from their respec­tive websites:

  1. PT. Mutu Agung Lestari
  2. PT. TUV Reind­land Indonesia
  3. PT. Sucofindo
         
         
Step 4: Field Cov­er­age

After the appli­ca­tion process and cer­ti­fi­ca­tion require­ment are com­pleted, LEI will con­duct field cov­er­age to iden­tify and “por­tray” the con­di­tion of the for­est man­age­ment area sub­mit­ted for cer­ti­fi­ca­tion. Based on this, LEI will pro­vide rec­om­men­da­tions and options to the Man­age­ment Unit to undergo Grad­ual Cer­ti­fi­ca­tion while con­duct­ing improve­ments, or to directly undergo full certification.

In grad­ual cer­ti­fi­ca­tion process, there are clear pre-determined tar­get of improve­ment stages, for both short and long term. The required improve­ment to carry out will very much depend on the institution’s com­pli­ance with the cri­te­ria and indi­ca­tors stated in the cer­ti­fi­ca­tion. Please refer to LEI Tech­ni­cal Doc­u­ment. LEI has 4 cer­ti­fi­ca­tion sys­tems to suit types of busi­ness and for­est man­age­ments. You may select a suit­able cer­ti­fi­ca­tion sys­tem for your cur­rent man­age­ment for­est type by refer­ring to LEI Man­ual and Guidelines.

         
         
Step 5: Assess­ment
Cer­ti­fi­ca­tion Assess­ment is con­ducted over doc­u­ments pro­vided and onsite activ­i­ties. See Stages of Cer­ti­fi­ca­tion Process Assessment.
         
         
Step 6: Assess­ment Result
Cer­ti­fi­ca­tion assess­ment result is either Passed or Not Passed. Those who do not pass the cer­ti­fi­ca­tion process may reap­ply for cer­ti­fi­ca­tion in the future, or take the grad­ual cer­ti­fi­ca­tion. Should the cer­ti­fi­ca­tion appli­ca­tion is re-submitted in less than 6 month after the cer­ti­fi­ca­tion deci­sion, the man­age­ment unit may not undergo another doc­u­ment check­ing and onsite coverage
         
         
Step 7: Cer­tifi­cate Issue
LEI issues the cer­tifi­cate. Cer­tifi­cate for Sus­tain­able Pro­duc­tion For­est Man­age­ment is valid for 5 years.
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Comments (3)

  1. mustar taro says:
    01/08/2009 at 21:51

    saya memi­liki kebun jati seluas 12 hek­tar isi tana­man jati 13.000 pohon tahun tanam 1991 dan 1995 sta­tus kebun tanah berser­ti­fikat hak milik lokasi Kel. Ambalo­dangge Kec. Laeya-Lainea Kab. Kon­awe Sela­tan (Kendari) Prop. Sulawesi Teng­gara, bersama ayah saya sejak tahun 1991 telah menyadari dan mem­u­lai menanam jati seba­gai cara yang tepat untuk inves­tasi masa depan dari pada meng­gan­tungkan masa depan den­gan cara merusak hutan, seba­gai gam­baran awal saya ingin men­girim foto kebun jati milik saya, olehnya saya mohon petun­juk untuk men­da­p­atkan ser­ti­fikasi dari LEI.Edited-(identitas ada di redaksi)

  2. Indra S. Dewi says:
    03/08/2009 at 16:32

    Pak Mus­tar Taro yb,
    Baik sekali niat Bapak untuk meng­ganti cara pan­dang menebangi hutan den­gan menanam jati yang bisa dijadikan lahan inves­tasi. Kami san­gat men­dukung dan berharap hal ini bisa dit­u­larkan kepada komu­ni­tas Bapak di Ambalo­dangge. Selain Bapak, apakah ada lagi di kawasan Bapak yang menanam jati di lahan miliknya ? Jika iya itu san­gat bagus, apalagi jika ada beber­apa KK atau kelom­pok tani. Dan jika di antara kelom­pok KK/tani sudah ada semacam per­jan­jian atau kesep­a­katan seperti gili­ran waktu tebang dan tanam, wah itu luar biasa. Krn kesep­a­katan antar kelom­pok men­ge­nai pen­gelo­laan hutan men­jadi salah satu tolok ukur apakah hutan rakyat ini mem­pun­yai potensi bisa men­jadi lestari atau tidak. Selain itu juga meringankan biaya ser­ti­fikasi bila ditang­gung bersama kelom­pok. Per­tanyaan­nya, jika hanya Bapak sendiri, siapa yang akan men­jamin pen­gelo­laan hutan bisa lestari ? Mungkin Bapak sendiri bisa men­jamin, tapi kon­disi bisa cepat berubah. Mungkin saja ada pihak luar yang memaksa Bapak untuk mere­lakan hutan jati Bapak dite­bang. Den­gan kelom­pok tani hutan, posisi Bapak dan kelom­pok akan lebih kuat meng­hadapi tekanan luar yang men­gan­cam kelestar­ian hutan rakyat. Jadi kami anjurkan Bapak dan petani hutan yang lain untuk berkelom­pok mem­ben­tuk kelom­pok tani atau perkumpu­lan petani jati. Per­syaratan ser­ti­fikasi bisa dil­i­hat di web­site ini bagian Per­si­a­pan Ser­ti­fikasi. Untuk mem­perkaya infor­masi Bapak, saya infokan bahwa di Kab. Muna sudah ger­akan hutan rakyat lestari yang diko­or­di­nasi oleh LSM SWAMI yang men­dampingi masyarakat petani hutan jati di 35 desa, den­gan luasan hutan men­ca­pai lebih dari 1.000 hek­tar, yang dim­i­liki oleh sek­i­tar 943 petani. Bulan April 2009, sudah ada Asosi­asi Petani Hutan Jati Milik (PHJM) Kabu­paten Muna, seba­gai wadah bagi para petani hutan jati. Mereka memang belum maju ser­ti­fikasi namun per­si­a­pan sudah banyak dilakukan. Mudah-mudahan den­gan infor­masi yang semakin kaya, saya yakin Bapak suatu hari akan men­jadi bagian dari pemi­lik hutan jati rakyat yang lestari.
    Salam lestari.

  3. Negari Karunia Adi says:
    15/08/2009 at 05:29

    Klien kami adalah perusa­haan pro­dusen panel kayu ter­ma­suk floor­ing deck. Ingin men­da­p­atkan CoC bagaimana caranya ?

    salam

    Negari

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